Supplier Social and Environmental Responsibility
Eastman Kodak Company is committed to operating in an environmentally, ethically and socially responsible manner. This commitment includes maintaining safe facilities and operations and providing goods that are safe and minimize environmental burdens throughout their life cycle. Our suppliers play a key role in this commitment.
Kodak's Supplier Standard sets expectations for supplier health, safety, environmental, labor and ethical performance, and formalizes expectations that we have always asked our suppliers to commit to. Kodak regards the Standard as a total supply chain initiative, and thus, we expect our suppliers to pass these expectations down to their suppliers to ensure conformance throughout the supply chain.
HSE Specifications for Products, Parts and Packaging (EKSP-2285)
Eastman Kodak Company (Kodak) expects that products supplied to Kodak will meet all applicable legal requirements during manufacture, distribution, and sale. Supplier products must also meet additional Kodak requirements that go beyond compliance to reduce the environmental impact of Kodak products.
The purpose of EKSP-2285, Kodak Health, Safety, and Environmental (HSE) Specifications for Products, Parts and Packaging is to communicate product requirements to Kodak suppliers. This document is revised periodically and suppliers are expected to meet the most current specifications.
The Supplier is expected to complete Kodak's Declaration Form (DF) in order to document product conformance for all Supplier sites that supply products to Kodak. Send completed Declaration Forms to: WW-MCD@kodak.com.
Kodak's Health, Safety, and Environmental Specifications for Products, Parts and Packaging
EKSP-2285, Revision 7.0, February 19, 2020, (707-01100A)
Supplier MSDS Requirements
As a requirement under the US Federal OSHA Hazard Communication standard, the chemical supplier shall provide a material safety data sheet (MSDS) that meets all the requirements of the OSHA standard for each chemical product purchased.
Kodak further requires that:
- Each MSDS, or its cover sheet, shall have the Kodak Purchase Order Number referenced on it.
- Seller shall electronically send all MSDSs to WW-MSDSDG@kodak.com (preferred method) or fax to 585-477-2993 Attn. MSDS Coordinator
Kodak Supplier Privacy and Security Terms
Kodak is committed to protecting the privacy and security of all personal information – when we are processing the personal information ourselves and when we entrust that information to a third party for processing on our behalf. The Kodak Supplier Privacy and Security Terms documents the protections that we expect our service providers to maintain when they process personal information for us.
To the extent a Supplier accesses, collects or receives any personal information as a data processor or service provider for Kodak, the Supplier shall comply with the Privacy and Security terms. The Supplier will comply with all privacy laws applicable to it and promptly notify Kodak of any circumstances that may prevent it from complying with any privacy law. In the event of a security breach, the Supplier will notify Kodak of any security breach within twenty-four (24) hours of determining a security breach impacts any Kodak personal information. This notification must be made via email to CISO-Mail@kodak.com.
Supply Chain Transparency
Eastman Kodak Company (“Kodak”) believes that doing business on a global basis means acting right by customers, employees, and its neighbors in every location it operates. The operation of Kodak facilities, as well as those operated by our suppliers, should increase value by developing the individual, supporting the well-being of the community, and promoting respect for the environment.
Kodak expects its suppliers to contribute to these goals. Accordingly, Kodak suppliers are required to act according to Kodak’s Health, Safety and Environment (HSE) Supplier Performance Standard. They must also comply with the Code of Conduct of the Responsible Business Alliance (RBA) and Kodak’s Corporate Responsibility Principles. RBA standards outline practices expressly geared toward upholding the dignity and respect of workers and prohibiting the use of forced, bonded, indentured labor or involuntary prison labor. The Company has developed processes to review its supply chain to identify potential risk areas, require adherence with the principles stated in the above documents as part of its contractual relations with suppliers, require Suppliers to certify that they will comply with applicable laws and regulations in any country in which they operate, and directly evaluate compliance as a basis for their continued association with Kodak. Suppliers may be subject to audit, with reasonable notice, by a third party under the RBA Validated Audit Program and/or by Kodak directly. Within Kodak, employees responsible for procurement receive training on both RBA member requirements and expectations outlined in the Kodak HSE Supplier Performance Standard and Corporate Responsibility Principles.