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Glossary of Terms


To be used strictly for purposes of this US Import Shipping
Routing Guide and Supplier Mode-Specific Shipping Instructions


2nd Notify Party
See Second Notify Party.
3rd Party Bill
See Third Party Bill. See the Third Party Drop-Shipments section of this site.
AirC 
Abbreviation for Air Courier / express (for shipments that weigh usually less than 50 Lbs). See Mode Selection section of this site.
AirF 
Abbreviation for Air Freight (for shipments weighing usually greater than 50 Lbs or large awkward sized boxes, drums, pallets or other packaging configurations). Is least expensive air transportation method. See Mode Selection section of this site.
Billing Invoice 
Is the document used by an accounts payable department to pay for delivered goods. It is different from a Commercial Invoice which is used for US import Customs clearance. If a Billing Invoice is used in place of sending a Commercial Invoice for US Customs clearance, it will NOT be forwarded to the Accounts Payable department. The Billing Invoice must be sent directly to Accounts Payable to assure timely payment.
Bill-to 
The party responsible for the payment of goods and to where a billing invoice is sent.
Broker 
Same as Customs Broker or Imports Broker. See Imports Broker.
Buyer 
The last known entity to which the goods are sold or agreed to be sold. If the goods are to be imported otherwise than in pursuance of a purchase, it should be the name and address of the owner of the goods. Refers in general to Kodak, but may refer specifically to an employee with purchasing responsibilities. Same as Sold-to.
Carrier 
Company that supplies actual freight carriage for shipments from one location to another, often referring primarily to the main leg of the transportation, e.g. ocean (steamship line), ground (trucking company), or air (airline) carriage.
CBP 
Acronym for US Customs and Border Protection under the Homeland Security branch of the US Government. Also refers to Customs Border Patrol.
Commercial Invoice
Is the document used to define the shipment contents, including all components necessary to clear the shipment through US Customs. If a Packing List is NOT used, the Commercial Invoice must contain all of the key elements normally found on it to assure error free US Customs clearance. See Document Preparation for details.
Consignee 
Ship-to location (see Ship-to)
Consolidator 
Name of the party that loaded the container or arranged for the loading of the container.
Container Stuffing Location 
The "physical" location where the goods were loaded into a container for shipping.
Country of origin 
The Country of Manufacture for each item on the invoice.
Customs Broker 
Same as Broker or Imports Broker. See Imports Broker.
Customs clearance 
The activity by which a broker or self-filer submit a Customs entry or FTZ admission to US Customs for approval for goods to enter commerce of US or FTZ.
Drop-shipment or Drop-ship 
Shipment delivered to a location other than buyer's location at the request of the buyer. Also referred to as Third Party location. See Third Party Drop-Shipments section of this site.
FCL 
Acronym for Full Container Load (ocean vessel); contents fill a 20' or 40' ocean box, referred to as a container. See Mode Selection section of this site.
Foreign 
Refers to any international location outside of the United States of America.
Foreign Trade Zone (FTZ) 
US Customs approved locations in US where goods are stored until they can enter US commerce.
Freight Forwarder or Forwarder 
Company that acts as an agent on behalf of buyer or seller, that arranges for the main and possibly pre or on-carriage transport of cargo with an air, ground, or ocean carrier.
Freight Payment Terms 
Defines by whom and when freight carriage charges will be paid. By the nature of Incoterms® rules, the freight payment terms are defined. They include:
Freight Collect - freight bill to be sent to and paid for by the buyer. Used in conjunction with "E" and "F" terms.
Freight Prepaid - freight will be paid in advance by the seller. Used in conjunction with "C" and "D" terms.
Freight Collect, 3rd Party Bill - freight bill to be sent to and paid for by the buyer for a drop-shipment at the request of the buyer to a non-Kodak location. Should be declared in the Incoterms® string on the buyer/seller Agreement, and define the named party for which the main carriage transportation and related expenses are to be billed.

Incoterms® rules (Terms of Sale) and Freight Payment Terms are used in conjunction with one another to define the freight management process for the shipment. Details about 3rd Party Billings and Drop-shipments are found elsewhere on this site. Also see Incoterms® rules and Terms of Sale.
FTL 
Acronym for Full Truck Load; contents fill a truck of varying lengths. See Mode Selection section of this site.
FTZ 
Acronym for Foreign Trade Zone. See Foreign Trade Zone.
Hand Carry 
The transportation mode in which a person physically exports something from one country and imports it to another as they, themselves, pass through the international border through Customs.
Harmonized Tariff Schedule (HTS) Code 
6 to 10-digit numeric code that defines the description of the item being exported or imported. Each country may have it's own values defining the Tariff. Only US-HTS codes are accepted by US Customs for goods importing to the US. The Kodak buyer must secure US-HTS Codes well in advance of shipment preparation, from the KODAK Imports Compliance & Valuation team (found on the Contacts portion of this site).
Hazardous Product Documents 
Documents used to identify contents and safety requirements for the safe transport of chemicals or other hazardous substances, e.g. lithium batteries. Documents included but are not limited to Material Safety Data Sheets (MSDS) and Dangerous Goods Declarations (DGD).
Importer of Record (IOR) 
Person or entity who is the owner or who has the legal authority to import goods to the US. In most instances where a shipment is delivering to an Eastman Kodak Company US location, or is named on the delivery address (C/O), Kodak is the IOR and has authority to clear the shipment through US Customs as a self-filer. However, in instances where DDP Incoterms are used, Kodak is not the IOR. Therefore, the seller is responsible for US Customs clearance and delivery of the shipment to its delivery destination.
Imports Broker 
The entity responsible for the Customs clearance of shipments to or from a country. Kodak Imports is a self-filer (broker) and can clear shipments into the US through US Customs for Kodak ONLY. In some circumstances Kodak hires an outside broker to clear shipments on its behalf. Also referred to as Imports Broker. Same as Broker or Customs Broker. See Self-filer.
Incoterms® rules 
Referred to as Terms of Sale or Freight Payment Terms. The International Chamber of Commerce defined most current Incoterms® in 2010. They are defined in three parts: the Incoterms® rule, itself (11 possible choices defined by acronyms), the named place, point or port of risk transfer, (where transportation is paid to or paid from) and the version of Incoterms® rules used in the business transaction. Example: FCA, International Departure Port, Hamburg DE, Incoterms® 2010. See Freight Payment Terms, 3rd Party Bill, and Third Party Drop-Ship. Incoterms® rules are described in depth elsewhere on this site.
Inland drayage 
Refers to on-carriage. See On-carriage.
International 
Refers to any location outside of the United States of America (including Mexico and Canada).
ISF 
Acronym for Import Security Filing, commonly referred to as ISF 10+2. Refers to the US Customs Border Protection initiative to have importers and carriers report specific data elements to US Customs before a vessel is loaded at a foreign port. This initiative is intended to drive safer US import shipping behaviors.
Kodak contact 
Any Kodak employee who has buying responsibilities. The Kodak person for whom the shipment is being prepared, or whose name and phone number appear on a purchase order. NOTE: All Kodak personnel should work with an employee from KODAK Purchasing to make any arrangements for the sale or movement of goods.
KODAK Purchasing 
Kodak employee who is a Buyer, Buying Assistant, or Commodity Manager.
KODAK US Classification team  
Kodak US Import Regulatory team of associates who classify materials with US import Harmonized Tariff Schedule (US-HTS) code numbers. NOTE: The Kodak employee responsible for the purchase of such goods must contact this team to classify all materials intended for import to the US from an international location, including those coming from Mexico and Canada. See the Contacts section of this site.
LCL 
Acronym for Less Than Container Load (ocean vessel). May be one or more boxes/pallets/drums, etc., but not enough to fill a full ocean 20' or 40' container. Goods will share container space with cargo from other companies. See Mode Selection section of this site.
LTL 
Acronym for Less than Truck Load. May be one or more boxes/pallets/drums, etc., but not enough to fill a full truck. Goods will share container space with cargo from other companies. See Mode Selection section of this site.
Main carriage 
Primary leg of transportation (mode of transportation) used for carriage of shipment from one country to another. For air or ocean from international departure port to destination port (port to port). By truck may be supplier's shipping point address or export country terminal to import country terminal or ship-to delivery address (usually door to door). Second leg of the shipment journey. May be the only leg for truck shipments between Mexico or Canada to the US. See also On-carriage and Pre-carriage.
Manufacturer 
Defined as the entity that last manufactures, assembles, produces, or grows the commodity or the supplier of the finished goods in the country from which they are leaving. This currently is reported in the entry process as the manufacturer identification number (MID).
Mode 
Method or "mode" of transportation, e.g. airfreight, air courier, ocean FCL, ocean LCL, ground FTL, ground LTL, or rail (train).
Notify Party 
Is usually the primary stakeholder or responsible party in the handling of US Customs clearance for the shipment. This information is usually found on the carrier/forwarder waybill and on the Supplier Mode-Specific Shipping Instructions.
On-carriage or Inland drayage* (not preferred term*)
Transportation of freight from destination port to the ship-to delivery address (port to door). Third leg of the shipment journey. See also Main carriage and Pre-carriage.
Packing List
Is the document used to describe the contents of a shipment in detail, including weights, sizes and carton numbers, etc. If a Packing List is not used, the key elements must be provided on the Commercial Invoice. See Document Preparation for details.
Port of Departure 
International main carriage departure port (air or ocean).
Port of Discharge 
Port where aircraft/vessel is off loaded and shipments are dispersed to their ship-to delivery locations. It may or may not be the US destination port. Also called port of unloading/unlading.
Pre-carriage or Inland carriage* (not preferred term*)
Transportation of freight from supplier's shipping point to international departure port (door to port). First leg of the shipment journey. See also Main carriage and On-carriage.
Purchase Order (PO) 
Refers to the sales contract between buyer and seller.
Rail 
The mode of transportation where goods move by train.
Return Authorization (RA) 
Refers to the authorization (permission) given by the seller to the buyer to return goods to the seller's named location. An RA confirmation number (RA#) may be provided by seller to buyer to link the authorized return back to its original Purchase Order.
Second Notify Party 
Is usually a secondary stakeholder or interested party in the importation of goods to the US. In the event the Notify Party is not Kodak Import Services, Kodak Import Services will be named as the 2nd Notify Party. The 2nd Notify Party may be responsible for arranging pre-carriage.
Self-filer 
Company with licensed brokerage rights to submit an entry or FTZ admission to US Customs for clearance/admission on behalf of it's own corporate interests. Is not able to clear shipments or offer submissions for other than self.
Seller 
Last known entity by which the goods are sold or agreed to be sold. If the goods are to be imported otherwise than in pursuance of a purchase, then would be the owner of the goods. May not be the same location as where the goods are shipped from. Ship-from locations may be referred to as shipper, shipping point or supply point. Seller is same as Supplier or Vendor. See also Manufacturer.
Ship-from 
Same as Shipping Point, Supply point or Shipper. See Shipper.
Shipper 
Seller's foreign warehouse, factory location or 3rd Party Logistics location where goods will ship from. May not be the same location as the Seller. May also be referred to as Ship-from, Shipping point or Supply point.
Shipping Instruction Specialist 
A Kodak employee to whom the Kodak contact goes for Supplier Mode-Specific Shipping Instructions. See the Contacts portion of this site for detailed information.
Shipping point 
Same as Ship-from, Supply point or Shipper. See Shipper.
Ship-to 
Defined as the first known location or deliver-to party scheduled to physically receive the goods after the goods have been released from US CBP. May also be referred to as delivery destination, consignee delivery location, delivery address, final destination or destination address, etc.
Sold-to 
The US company (importer) responsible for the payment of goods (normally Kodak), and to where a billing invoice is sent. Same as Buyer.
Stuffing Location 
See Container Stuffing Location.
Supplier 
Company the purchase/sale is made from. May not be the same location as the Shipping Point. Same as Vendor or Seller.
Supplier 
Same as Vendor or Seller. See Seller
Supplier Mode-Specific Shipping Instructions 
These are unique shipping instructions created for an individual supplier/seller and are specific to a mode of transportation. They provide a network of contacts and other specific details necessary to move shipments from the supplier's shipping point to any US destination directly to or on behalf of Kodak. Note: Seller should request these from the Kodak contact for whom the shipment is being prepared, or whose name and phone number appear on the purchase order (PO).
Supply point 
Same as Ship-from, Shipping point or Shipper. See Shipper.
Terms of Delivery and Payment 
Same as Incoterms and Freight Payment terms, combined.
Terms of Sale 
Refers to the overall conditions to which the freight costs are paid, by whom and where risk transfers between buyer and seller. See Incoterms® rules.
Third Party Bill (drop-ship) 
When Kodak asks it's supplier to ship directly to a non-Kodak location on it's behalf, Kodak may pay for the freight costs from a given shipping point to the ship-to destination. In order for Kodak to be billed correctly for the freight charges, the freight forwarder/carrier will be advised in the Terms of Sale/Freight Payment terms portion of the Purchase Order that the shipment is a 3rd Party Bill (freight collect) and should send the freight bill to Kodak's freight payment agent. See Third Party Drop-Shipments section of this website.
US Import Services 
The Rochester, NY Kodak import team responsible for the Customs clearance of goods into the US or admission of good into a US KODAK Foreign Trade Zone.
Vendor 
Same as Seller or Supplier. See Seller.