Pre-advice, Pre-alert Instructions

For all modes of transport a Pre-Alert notification shall be prepared by the foreign supplier/shipping point/subcontractor (e.g 3rd Party Logistics Provider) or the freight forwarder when all information are not known by the seller.

The Foreign supplier/shipping point/subcontractor (e.g 3rd Party Logistics Provider) or the freight forwarder must ensure that the ENS is submitted on the legal deadlines. For more information, visit http://ec.europa.eu or download the PDF.

 

The Pre-Alert / Pre-Advice shall be in English and contain the following information:

  • SUBJECT LINE of the pre-alert must include:
    • Supplier/shipper's company name
    • Mode of transport (Air, Ocean, Ground)
    • Supplier Commercial invoice number
    • Kodak's Purchase Order Number
  • GENERAL CONTENT must include:
    • International supplier's/shipper's company name and address
    • International seller's commercial invoice number
    • Ship-to consignee delivery destination name and address
    • Kodak purchase order number or return authorization number
    • Piece count (if palletized, indicate number of pallets and number of cartons)
    • Gross and net weights (kilograms)
  • For AIR FREIGHT shipments must also include:
    • Airline and flight numbers
    • House and Master air waybill numbers
    • Actual date of departure AND
    • Estimated date of arrival at destination airport
    • ENS status
  • For OCEAN FREIGHT shipments must also include:
    • Port of departure AND port of entry
    • Ocean container number and size
    • Steamship company
    • Vessel name
    • House and Master sea waybill numbers
    • Actual date of departure AND
    • Estimated date of arrival at destination seaport.
    • Seal number (for FCL)
    • ENS status: In case of "DO NOT LOAD" message received from Customs Authorities, an e-mail must be sent to the e-address noted on the Supplier Mode-Specific Shipping Instructions, obtained from your Kodak contact
  • For GROUND shipments must also include:
    • Trucking company with complete name and address
    • Truck number
    • Ground Bill of Lading number to be replaced by CMR number
    • Seal number (for FTL)
    • Actual date of departure AND estimated date of arrival at destination
    • ENS status
 

Pre-Advice / Pre-Alert attachments:

  • The Pre-Advice / Pre-Alert shall include the following attachments:
    • Bill of Lading or Air Waybill or CMR
    • Commercial Invoice
    • Packing List
    • Material Safety Data Sheet (MSDS) for chemical shipments only
    • Declarations of Dangerous Goods for chemical shipments only
    • Certificate of Origin

IMPORTANT: The Pre-Advice / Pre-Alert and all attachments shall be sent by email on or before the flight, sailing or departure date, to the e-addresses noted on the Supplier Mode-Specific Shipping Instructions, obtained from your Kodak contact.

All information on ENS Status must be transmitted to Kodak by e-mail in case of:

  • Risk A: Do Not Load
  • Risk B: Interception of a suspicious shipment at the first port of entry
  • Risk C: Interception of a suspicious shipment at the port of discharge