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   Glossary of Terms

 

To be used strictly for purposes of this Routing Guide and
particularly as they apply to Import Supplier Mode-Specific
Shipping Instructions.


2nd Notify Party
See Second Notify Party.
3rd Party Bill
See Third Party Bill. See the Third Party Drop-Shipments section of this site.
AEO
Abbreviation for Authorised Economic Operator. A EU company involved in International Trade that has been approved by EU National Customs Administration as complying with WCO or equivalent Supply Chain Security Standards.
AirC
Abbreviation for Air Courier / express (for shipments that weigh usually less than 70 kgs (155 lbs) and which are by default non-palletized). See Mode Selection section of this site.
AirF
Abbreviation for Air Freight (for shipments weighing usually greater than 70 kgs (155 lbs), may oversized or awkward packaging to handle but palletized cargo by default). Is least expensive air transportation method. See Mode Selection section of this site.
AIS
Abbreviation for Automated Import System. The objective of the Automated Import System is to ensure that import operations started in one Member State can be completed in another Member State without re-submission of the same information.
Billing Invoice 
Is the document used by an accounts payable department to pay for delivered goods. It is different from a Commercial Invoice which is used for import Customs clearance. If a Billing or Material Invoice is used in place of sending a Commercial Invoice for Customs clearance, it will NOT be forwarded to the Accounts Payable department. The Billing or Material Invoice must be sent directly to Accounts Payable to assure timely payment.
Bill-to 
The party responsible for the payment of goods and to where a billing or material invoice is sent.
Broker 
Same as Customs Broker or Imports Broker. See Imports Broker.
Buyer 
The last known entity to which the goods are sold or agreed to be sold. If the goods are to be imported otherwise than in pursuance of a purchase, it should be the name and address of the owner of the goods. Refers in general to Kodak, but may refer specifically to an employee with purchasing responsibilities. Same as Sold-to.
Carrier 
Company that supplies actual freight carriage for shipments from one location to another, often referring primarily to the main leg of the transportation, e.g. ocean (steamship line), ground (trucking company), or air (airline) carriage.
Certificate of Origin 
Document which defines where goods shipped were produced.
Commercial Invoice
Is the document used to define the shipment contents, including all components necessary to clear the shipment through Customs. If a Packing List is NOT used, the Commercial Invoice must contain all of the key elements normally found on it to assure error free Customs clearance. See Document Preparation for details.
Consignee 
Ship-to location (see Ship-to)
Consolidator 
Name of the party that loaded the container or arranged for the loading of the container.
Container Stuffing Location 
The "physical" location where the goods were loaded into a container for shipping.
Country of origin 
The Country of Manufacture for each item on the invoice.
Customs Broker 
Same as Broker or Imports Broker. See Imports Broker.
Customs clearance 
The activity by which a broker or self-filer submit a Customs entry for approval for goods to enter commerce of EU.
Do Not Load Message
Message applied only for deep-sea containerized cargo for which ENS must be submitted.
Drop-shipment or Drop-ship 
Shipment delivered to a location other than buyer's location at the request of the buyer. Also referred to as Third Party location. See Third Party Drop-Shipments section of this site.
ENS
Abbreviation for Entry Summary Declaration. An ENS is an electronic declaration of goods being carried into the customs territory of the community.
EORI
Abbreviation for Economic Operator Registration and Identification, identification number recognized by all customs authorities in the EU.
FCL 
Acronym for Full Container Load (ocean vessel); contents fill a 20' or 40' ocean box, referred to as a container. See Mode Selection section of this site.
Foreign 
Refers to any international location outside of EAMER.
Freight Forwarder or Forwarder 
Company that acts as an agent on behalf of buyer or seller, that arranges for the main and possibly pre or on-carriage transport of cargo with an air, ground, or ocean carrier.
Freight Payment Terms 
Defines by whom and when freight carriage charges will be paid. They include:
Freight Collect - freight bill to be sent to and paid for by the buyer.
Freight Prepaid - freight will be paid in advance by the seller.
Freight Collect, 3rd Party Bill - freight bill to be sent to and paid for by the buyer for a drop-shipment at the request of the buyer to a non-Kodak location.
Incoterms (Terms of Sale) and Freight Payment Terms are used in conjunction with one another to define the freight management process for the shipment. Details about 3rd Party Billings and Drop-shipments are found elsewhere on this site. Also see Incoterms and Terms of Sale.
FTL 
Acronym for Full Truck Load; contents fill a truck of varying lengths. See Mode Selection section of this site.
Harmonized Tariff Schedule (HTS) Code 
6 to 10-digit numeric code that defines the description of the item being exported or imported. Each country may have it's own values defining the Tariff. Only EU-HTS codes are accepted by Customs for goods importing to EU. The Kodak buyer must secure EU-HTS Codes well in advance of shipment preparation, from the KODAK EAMER Customs regulations Import trade Compliance Manager (found on the Contacts portion of this site).
Hazardous Product Documents 
Documents used to identify contents and safety requirements for the safe transport of chemicals or other hazardous substances, e.g. lithium batteries. Documents included but are not limited to Material Safety Data Sheets (MSDS) and Dangerous Goods Declarations (DGD).
ICS
Abbreviation for Import Control System. ICS is the first phase of the European Automated Import System (AIS). With the introduction of ICS, it is possible to exchange information between the office of first entry into the European Union and subsequent entry of firms in other Member States, before the goods enter the country by sea or air.
IE
Abbreviation for Information Exchange. All messages exchanged between ICS, traders and other member states are allocated an IE number.
Importer of Record (IOR) 
Person or entity who is the owner or who has the legal authority to import goods to EAMER. In most instances where a shipment is delivering to Kodak in EAMER, or is named on the delivery address (C/O), Kodak is the IOR and has authority to clear the shipment through Customs as a self-filer. However, in instances where DDP Incoterms are used, Kodak is not the IOR. Therefore, the seller is responsible for import Customs clearance and delivery of the shipment to its delivery destination.
Imports Broker 
The entity responsible for the Customs clearance of shipments to or from a country. Kodak Imports is a self-filer (broker) and can clear shipments into EAMER through Customs for Kodak ONLY. In some circumstances Kodak hires an outside broker to clear shipments on its behalf. Also referred to as Imports Broker. Same as Broker or Customs Broker. See Self-filer.
Incoterm® rules:
Referred to as International Commercial Terms by the International Chamber of Commerce, Incoterms® rules are designed to reduce tension, legal disputes and misinterpretation of business practices throughout the world, as they apply to the risk, costs, transportation, and other tasks and obligations of buyers and sellers in the movement of tangible, portable goods in domestic and international trade. KODAK applies INCOTERMS 2010 which are made of 11 rules which start with a 3 alpha-character English acronym (like FCA or DAP), followed with a well defined geographic location where carriage is paid TO or paid FROM and finalize with the Incoterms® version used in the shipping transaction.
Inland drayage 
Refers to on-carriage. See On-carriage.
Kodak contact 
Any Kodak employee who has buying responsibilities. The Kodak person for whom the shipment is being prepared, or whose name and phone number appear on a purchase order. NOTE: All Kodak personnel should work with an employee from KODAK Purchasing to make any arrangements for the sale or movement of goods.
KODAK Purchasing 
Kodak employee who is a Buyer, Buying Assistant, or Commodity Manager.
LCL 
Acronym for Less Than Container Load (ocean vessel). May be one or more boxes/pallets/drums, etc., but not enough to fill a full ocean 20' or 40' container. Goods will share container space with cargo from other companies. See Mode Selection section of this site.
LTL 
Acronym for Less than Truck Load. May be one or more boxes/pallets/drums, etc., but not enough to fill a full truck. Goods will share container space with cargo from other companies. See Mode Selection section of this site.
Main carriage 
Primary leg of transportation (mode of transportation) used for carriage of shipment from one country to another. For air or ocean from international departure port to destination port (port to port). By truck may be supplier's shipping point address or export country terminal to import country terminal or ship-to delivery address (usually door to door). Second leg of the shipment journey. See also On-carriage and Pre-carriage.
Manufacturer 
Defined as the entity that last manufactures, assembles, produces, or grows the commodity or the supplier of the finished goods in the country from which they are leaving. This currently is reported in the entry process as the manufacturer identification number (MID).
Material Invoice
Same as billing invoice. See billing invoice.
Mode 
Method or "mode" of transportation, e.g. airfreight, air courier, ocean FCL, ocean LCL, ground FTL, ground LTL, or rail (train).
MRN
Abbreviation for Movement Reference Number. The number issued by a Member State ICS once the ENS has been successfully validated, accepted and registered.
Notify Party 
Is usually the primary stakeholder or responsible party in the handling of Customs clearance for the shipment. This information is usually found on the carrier/forwarder waybill and on the Supplier Mode-Specific Shipping Instructions.
On-carriage or Inland drayage* (not preferred term*)
Transportation of freight from destination port to the ship-to delivery address (port to door). Third leg of the shipment journey. See also Main carriage and Pre-carriage.
OoFE
Abbreviation for Customs Office of First Entry. This is the customs office at the first point of entry into the customs territory of the Community where ENS must be submitted.
Oose
Abbreviation for Customs Office of Subsequent Entry. When OoFE decided to transfer the risk to another Member States customs.
Packing List
Is the document used to describe the contents of a shipment in detail, including weights, sizes and carton numbers, etc. If a Packing List is not used, the key elements must be provided on the Commercial Invoice. See Document Preparation for details.
Port of Departure 
International main carriage departure port (air or ocean).
Port of Discharge 
Port where aircraft/vessel is off loaded and shipments are dispersed to their ship-to delivery locations. It may or may not be the EAMER destination port. Also called port of unloading/unlading.
Pre-carriage or Inland carriage* (not preferred term*)
Transportation of freight from supplier's shipping point to international departure port (door to port). First leg of the shipment journey. See also Main carriage and On-carriage.
Purchase Order (PO) 
Refers to the sales contract between buyer and seller.
Rail 
The mode of transportation where goods move by train.
Return Authorization (RA) 
Refers to the authorization (permission) given by the seller to the buyer to return goods to the seller's named location. An RA confirmation number (RA#) may be provided by seller to buyer to link the authorized return back to its original Purchase Order.
Second Notify Party 
Is usually a secondary stakeholder or interested party in the importation of goods to EAMER. In the event the Notify Party is not the ship-to consignee destination address, the ship-to consignee destination address may be named as the 2nd Notify Party.
Self-filer 
Company with licensed brokerage rights to submit an entry to Customs for clearance/admission on behalf of it's own corporate interests. Is not able to clear shipments or offer submissions for other than self.
Seller 
Last known entity by which the goods are sold or agreed to be sold. If the goods are to be imported otherwise than in pursuance of a purchase, then would be the owner of the goods. May not be the same location as where the goods are shipped from. Ship-from locations may be referred to as shipper, shipping point or supply point. Seller is same as Supplier or Vendor. See also Manufacturer.
Ship-from 
Same as Shipping Point, Supply point or Shipper. See Shipper.
Shipper 
Seller's foreign warehouse, factory location or 3rd Party Logistics location where goods will ship from. May not be the same location as the Seller. May also be referred to as Ship-from, Shipping point or Supply point.
Shipping Instruction Specialist 
A Kodak employee to whom the Kodak contact goes for Supplier Mode-Specific Shipping Instructions. See the Contacts portion of this site for detailed information.
Shipping point 
Same as Ship-from, Supply point or Shipper. See Shipper.
Ship-to 
Defined as the first known location or deliver-to party scheduled to physically receive the goods. May also be referred to as delivery destination, consignee delivery location, delivery address, final destination or destination address, etc.
Sold-to 
The EAMER company (importer) responsible for the payment of goods (normally Kodak). In EAMER, the address is different from the one where the billing or material invoice must be sent to. Same as Buyer.
Stuffing Location 
See Container Stuffing Location.
Supplier 
Company the purchase/sale is made from. May not be the same location as the Shipping Point. Same as Vendor or Seller.
Supplier Mode-Specific Shipping Instructions 
These are unique shipping instructions created for an individual supplier/seller and are specific to a mode of transportation. They provide a network of contacts and other specific details necessary to move shipments from the supplier's shipping point to any destination in EAMER directly to or on behalf of Kodak. Note: Seller should request these from the Kodak contact for whom the shipment is being prepared, or whose name and phone number appear on the purchase order (PO).
Supply point 
Same as Ship-from, Shipping point or Shipper. See Shipper.
Terms of Delivery and Payment 
Same as Incoterms and Freight Payment terms, combined.
Terms of Sale 
Refers to the overall conditions to which the freight costs are paid, by whom and where risk transfers between buyer and seller. See Incoterms.
Third Party Bill (drop-ship) 
When Kodak asks it's supplier to ship directly to a non-Kodak location on it's behalf, Kodak may pay for the freight costs from a given shipping point to the ship-to destination. In order for Kodak to be billed correctly for the freight charges, the freight forwarder/carrier will be advised in the Terms of Sale/Freight Payment terms portion of the Purchase Order that the shipment is a 3rd Party Bill (freight collect) and should send the freight bill to Kodak's freight payment agent. See Third Party Drop-Shipments section of this website.
Vendor 
Same as Seller or Supplier. See Seller.