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The Corporate Responsibility and Governance Committee is composed of six directors, each of whom meets the definition of “independence” set forth in
the NYSE’s corporate governance listing standards. During 2003, the Committee met five times. The Charter of the Committee can be accessed electronically
in the “Corporate Governance” section of www.kodak.com/go/governance.
The Committee is responsible for: (i) overseeing the Company’s corporate governance structure; (ii) identifying, screening and recommending director
candidates to the Board; (iii) administering the Director Selection Process; (iv) developing the Company’s Director Qualification Standards; (v) overseeing
the annual evaluation of the Board and each of its committees; (vi) overseeing and reviewing the Company’s Corporate Governance Guidelines and
Director Independence Standards; (vii) assisting the Board in its determinations of director independence; (viii) recommending to the Board the compensation
for directors; (ix) recommending committee assignments, including committee chairs, to the full Board for approval; and (x) overseeing the
Company’s activities in the areas of environmental and social responsibility, diversity and equal employment opportunity. A complete description of the
Committee’s responsibilities can be found in its charter.
The Committee spent much of its time this year planning for the Company’s compliance with the Sarbanes-Oxley Act, the NYSE’s final corporate governance
listing standards and the SEC’s new disclosure rules. As a result of this work, in February 2004, the Committee and the Board took a number of
actions regarding the Company’s corporate governance policies, practices and processes. These include: (i) adopting restated Corporate Governance
Guidelines; (ii) approving amendments to the charters of the Audit Committee, the Executive Compensation and Development Committee, and the
Corporate Responsibility and Governance Committee; (iii) creating new Director Independence Standards; (iv) developing Director Qualification Standards;
(v) implementing a Director Selection Process; and (vi) formulating a Director Attendance Policy. You can access the Company’s Corporate Governance
Guidelines, charters, Director Independence Standards, Director Qualification Standards, Director Selection Process and Director Attendance Policy in the
“Corporate Governance” section of www.kodak.com/go/governance.
In December of 2003, the Company’s Diversity Advisory Panel met with the Board to present its final recommendations. This seven-member, blue-ribbon
panel was launched in 2001 to provide advice on the Company’s comprehensive diversity strategy and assess future diversity trends and the potential
impact on Kodak. Based on the panel’s final recommendations, the Committee recommended a number of specific measures to the full Board for adoption.
These measures were approved by the full Board at its February 2004 meeting. For more information regarding the Company’s Diversity Advisory
Panel and Kodak’s diversity intiatives, see the section entitled “2003 Global Diversity” on page 140.
With the consent of the Committee, Laurence L. Hickey, Assistant Secretary, was named to the new position of Chief Governance Officer effective July
15, 2003. While the Company has a strong tradition of good corporate governance, this action was taken in part to heighten the awareness and importance
of good corporate governance within the Company. The functions of the Chief Governance Officer include monitoring compliance with legislative
and regulatory requirements affecting corporate governance, performing ongoing assessment of the Board’s structure and governance practices, periodically
auditing the Company’s compliance with its governance principles and policies, and keeping both the Board and senior management current on
corporate governance laws, trends and best practices. The position reports to both the Committee and to the Company’s Corporate Secretary.
During the later part of 2003, the Committee began a review of the Board’s Director Compensation Program. To assist it in this effort, the Committee
retained an external independent compensation consultant. As a first step in this process, the Committee developed the following Director Compensation
Principles:
Other actions taken by the Committee last year include:
- conducting a review of, and subsequently revising, its charter;
- developing and implementing a Board Evaluation Process;
- preparing and conducting an evaluation of the Board’s performance, reporting the results of the evaluation to the full Board for its discussion and
utilizing this feedback to produce an action plan to further enhance the Board’s effectiveness;
- preparing and conducting an evaluation of the Committee’s own performance, discussing the results of this evaluation and developing an action
plan from these discussions to further enhance the Committee’s performance;
- overseeing the Company’s performance against its five-year environmental goals;
- developing, and recommending to the full Board for approval, a realignment of the Board’s committee assignments; and
- creating a statement of Board responsibilities for inclusion in the Company’s Corporate Governance Guidelines.
The Committee is committed to continuous improvement in the Company’s corporate governance policies, practices and procedures, and believes that
strong corporate governance is a fundamental ingredient to building shareholder value.
Debra L. Lee, Chair
William W. Bradley
Durk I. Jager
Paul H. O’Neill
Delano E. Lewis
Laura D'Andrea Tyson
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